VENDORS
BOOTH TYPES & PRICING
Blue Exhibitor
Open all day
$600/ booth
- Info or Sales
- Corner +$300
Corner Pricing: $900
In-Line Pricing: $600
All Others
Green Exhibitor
Open all day
$800/ booth
- Sales Only
- Pre-Pack Food +$100
- Corner +$300
Corner Pricing: $1,100
In-Line Pricing: $800
All Others
Red Exhibitor
Open all day
$800/ booth
- Sales Only
- Pre-Pack Food +$100
- Corner +$300
Corner Pricing: $1,100
In-Line Pricing: $800
All Others
Purple Exhibitor
Open all day
$800/ booth
- Pre-Pack Food Only
- Corner +$300
Corner Pricing: $1,100
In-Line Pricing: $800
All Others
Open Food
Open all day
$1950/ booth
- On-site Food Prep
- Side Grilling +$600
- Extra Power +$55
Side Grilling Price: $2,550
In-Line Pricing: $1,950
All Others
LAYOUT
GENERAL DETAILS
EXHIBITOR VENDOR GENERAL DETAILS
- All Exhibitors shall receive 10′ x 10′ x 7′ canopy with light fixture, back wall, and access to one power outlet within 25 feet of the booth. If Exhibtor would like their space to be vacant in order to use a custom setup (company-branded canopy, stage and trussing, vehicle, etc), then Exhibitor must upgrade to a corner space and ensure that their setup will fit entirely into their rental space
- Corner Space – For a $300 fee, exhibitors may upgrade to a corner space which provides access to two lanes of guest traffic
- Blue, Green, Red, and Purple Exhibitors – Must remain open for all event hours
- Mandatory Deposit – All Exhibitors must pay a $300 refundable deposit which will be returned after the conclusion of the event. The amount returned will be dependent on vendor’s physical presence during event hours and in accordance to the space rental agreement
- Exhibitors who are selling prepackaged foods are subject to a $112 health permit fee
- Exhibitors who are selling hand-crafted goods, custom art, or are a tax-exempt organization (charity, government agency, school, church, etc) shall receive a 50% discount off the base price of the booth
- Space Selection – Returning vendors will have priority with their space reservation. Returning vendor must use the same business name as the prior event. Non-returning vendors shall be assigned a space within their specified area.
- Review the Space Rental Agreement for full details
FOOD VENDOR GENERAL DETAILS
- All Food Vendors shall receive a 10′ (width) x 20′ (depth) rental space which includes a 10′ x 10′ x 7′ canopy, access to one power box with up to 6 outlets within 25 feet of the booth. Vendor may affix their own 10′ x 10′ to make a larger booth. Lighting, walls, mesh netting, tables, chairs, and other equipment are not provided
- Health Permit fee is included in the booth price
- All Food Vendors will have access to a 3-compartment sink, restrooms, and waste collection bins (trash, oil, and hot coal)
- Custom Setup – If vendor would like their space to be vacant in order to use a custom setup (company-branded canopy, food truck, etc), then vendor must upgrade to a space with side-grilling and ensure that their setup will fit entirely into their rental space
- Side Grilling Area- Food vendors may showcase their cooking or grilling with additional space adjacent to their booth for a $600 fee. This includes barricades to separate the public from any open flames. Does not include a grill
- Food Vendors must be open during all event hours
- Mandatory Deposit – All Food Vendors must pay a $600 refundable deposit which will be returned after the conclusion of the event. The amount returned will be dependent on vendor’s physical presence during event hours and in accordance to the space rental agreement
- Vendors who need an additional booth for food storage behind the fire lane must purchase an additional $112 health permit fee and provide their own canopy
- Vendors who need more power may rent an additional power box for a $55 fee
- Space Selection – Returning vendors will have priority with their space reservation. Returning vendor must use the same business name as the prior event. Non-returning vendors shall be assigned a space
- Review the Space Rental Agreement for full details
EXHIBITOR - GENERAL DETAILS
- All Exhibitors shall receive 10′ x 10′ x 7′ canopy with light fixture, back wall, and access to one power outlet within 25 feet of the booth. If Exhibtor would like their space to be vacant in order to use a custom setup (company-branded canopy, stage and trussing, vehicle, etc), then Exhibitor must upgrade to a corner space and ensure that their setup will fit entirely into their rental space
- Corner Space – For a $300 fee, exhibitors may upgrade to a corner space which provides access to two lanes of guest traffic
- Blue Exhibitors – Must remain open until at least 2 hours before event closing, but may remain open all day
- Green and Red Exhibitors – Must remain open for all event hours
- Mandatory Deposit – All Exhibitors must pay a $300 refundable deposit which will be returned after the conclusion of the event. The amount returned will be dependent on vendor’s physical presence during event hours and in accordance to the space rental agreement
- Exhibitors who are selling prepackaged foods are subject to a $112 health permit fee
- Exhibitors who are selling hand-crafted goods, custom art, or are a tax-exempt organization (charity, government agency, school, church, etc) shall receive a 50% discount off the base price of the booth
- Space Selection – Returning vendors will have priority with their space reservation. Returning vendor must use the same business name as the prior event. Non-returning vendors shall be assigned a space within their specified area.
- Review the Space Rental Agreement for full details
FOOD VENDOR - GENERAL DETAILS
- All Food Vendors shall receive a 10′ (width) x 20′ (depth) rental space which includes a 10′ x 10′ x 7′ canopy, access to one power box with up to 6 outlets within 25 feet of the booth. Vendor may affix their own 10′ x 10′ to make a larger booth. Lighting, walls, mesh netting, tables, chairs, and other equipment are not provided
- Health Permit fee is included in the booth price
- All Food Vendors will have access to a 3-compartment sink, restrooms, and waste collection bins (trash, oil, and hot coal)
- Custom Setup – If vendor would like their space to be vacant in order to use a custom setup (company-branded canopy, food truck, etc), then vendor must upgrade to a space with side-grilling and ensure that their setup will fit entirely into their rental space
- Side Grilling Area- Food vendors may showcase their cooking or grilling with additional space adjacent to their booth for a $600 fee. This includes barricades to separate the public from any open flames. Does not include a grill
- Food Vendors must be open during all event hours
- Mandatory Deposit – All Food Vendors must pay a $600 refundable deposit which will be returned after the conclusion of the event. The amount returned will be dependent on vendor’s physical presence during event hours and in accordance to the space rental agreement
- Vendors who need an additional booth for food storage behind the fire lane must purchase an additional $112 health permit fee and provide their own canopy
- Vendors who need more power may rent an additional power box for a $55 fee
- Space Selection – Returning vendors will have priority with their space reservation. Returning vendor must use the same business name as the prior event. Non-returning vendors shall be assigned a space
- Review the Space Rental Agreement for full details
RENTAL SPACE AGREEMENT
Rental Space Agreement
Read the entire Rental Space Agreement with important dates such as mandatory Vendor meeting and rules. This is your Vendor handbook.
VENDOR PERMITS
Seller's Permit
Required to exchange goods or services for money on-site. Applying is quick, easy, and free!
Health Permit
Required to distribute any food at the event. Please complete the form and attach it in your application.
APPLY TO BE A VENDOR
Exhibitor application for information and sales of merchandise. Excludes sales or distribution of food.
Food application is for all sales or distribution of food, including prepackage, sampling, and on-site preparation.
FREQUENTLY ASKED QUESTIONS
What kind of permits do I need as a vendor?
- Seller’s Permit is required to exchange goods or services for money on-site. Applying is quick, easy, and free!
- Health Permit is required to distribute any food at the event. Please complete the form and attach it in your application.
What discounts do you offer for different booth types?
UVSA provides special discounts to non-profits, handcraft, or game vendors. Discounts only apply to the base cost of the booth and exclude any booth extras such as prepack food or corner space fees.
Non-Profit Discount (50%) – UVSA provides a non-profit discount with the following conditions:
- Non-profit may only distribute information about their charitable cause. Non-profit may not sell any goods or services or be a game booth. Non-profit may solicit for charitable contributions within 10 feet of their booth.
- Non-profit must provide a copy of their determination letter from the IRS or California Franchise Tax Board as evidence of nonprofit status.
- All paperwork shall list Non-profit’s name.
- Booths will be inspected to ensure all products and services are under the Non-profit’s name.
- If Non-profit is doing business as another entity, provide “doing business as” documentation from their county clerk.
Hand-Made Craft Discount (50%) – UVSA provides a hand-made craft discount with the following conditions:
- The crafts are locally made entirely by hand.
- The crafts are not entirely mass-produced by a company.
- Parts of the crafts are not entirely shipped from overseas..
- Crafts may only use original artwork.
- All crafts are subject to inspection by UVSA.
Game Booths – UVSA provides a game discount with the following conditions:
- The game is a game of skill or a game of chance with tangible non-cash prizes.
- Vendors must clearly explain the cost to play, rules, conditions to win, and opportunities for prize upgrades.
- Vendors may not sell any products or services, including directly sell their prizes.
- Booths will be inspected to ensure the operations meet the approved specifications.
What payment options do you accept?
Once your application is accepted, our team will email you an invoice from which you can pay online via credit card or mail a check. We do not accept cash. Upon receiving and processing your payment, your invoice will be updated to reflect your paid status.
- Online via Credit Card:
- An additional 3% surcharge is added to your invoice total, excluding any refundable deposit fees. We accept all major credit card brands.
- Check via Mail or In-Person
- We have limited office hours which you may drop off your check payment. You may mail payment to our PO BOX. Email [email protected] to schedule an appointment.
- Contact Us Here: https://tetfestival.org/contact-us
